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1 minute of practical work for the boss · 009 cost management inventory expendables

View storage volume and depletion rate before purchasing in bulk

About 3 minutes to read BlueCanvas

What should I check before buying supplies in bulk?

Take the two values ​​of current inventory and one month's usage from the order record, calculate how many months' worth of inventory is in stock after ordering, and overlap it with the amount that can be stored. Even if the price per unit is low, if there is no place to put them, the aisle becomes narrow, and the damage is not recorded in money.

Key takeaways

  • On the order screen, the product with the lowest price per unit is always selected. no see. However, it is not written on the screen how many months it is.
  • When boxes arrive, the shelves are filled first and the remaining boxes are piled in the aisles. The amount saved remains in the calculation. Narrower movement pathis not written anywhere.
  • There are two numbers to pull out before buying. Current inventory and monthly usageThis will tell you right away how many months you have and whether you have room to put it.

Just look at the price per piece to decide which one to choose.

On the Supplies Ordering screen, the larger the bundle, the lower the price per unit. As a hypothetical example, if a pack of 100 is 130 won each, a pack of 200 is 115 won, and a pack of 500 is 100 won, since they are the same product, you will naturally go for the larger one.

All that is displayed on the screen is the price per unit. that is How many months is it?is not written.

Revealed after the box arrives

If a shelf receives 400 units and has 700 units in stock, there is no room for 300 units. The remaining boxes are stacked in the aisle next to the workbench, reducing the space you have to pass by.

The money you save stays on your receipt. However, the narrowed route is not recorded in any ledger. So you only find out after you buy it.

Two numbers complete the calculation.

value to take outwhereexample
In stock nowAmount remaining in warehouses and shelves200
usage per monthRecent performance of ordering records100

It is more accurate to obtain both values ​​from the order record rather than guessing them from memory. If the estimate is larger than the actual value, you will end up buying more than you need, and if it is smaller, it will quickly drop.

Let's look at how many months it will take and where to put it.

The calculation is two lines.

  • 200 units in stock + 500 units on order = 700 units
  • 700 units ÷ 100 units per month = 7 months supply

Overlay the storage capacity here. If the shelf receives 400 units, it is 700 − 400, which is 300 units exceeded. If you decide based on just how many months you have, you won't see these 300.

Reduce your order and it will end up on the shelf

If you order only 200 units, your inventory will be 400 units, which is 4 months' supply and is exactly the amount you can store. The price per unit will increase slightly, but the aisles will remain the same.

I’m not saying that buying in bulk is wrong. If it is within the storage capacity, purchasing in bulk is obviously advantageous. However, the expiration date and storage conditions vary for each item, so you should first check whether the item can be stored for a long time. For items with high seasonal demand, it is safer to use the average of the last few months rather than one month's worth.

Today I just write down two numbers

Before you press the order button, just write down your current inventory and monthly usage. The actual store was not photographed and the boxes were drawn as shapes.

Full video subtitles (6 scenes)

If cheap consumables take up space

If you buy 500 units, your inventory will be 700 units, but the shelf will receive 400 units.

Just look at the price per piece to decide which one to choose.

If 100 pieces are 130 won, 200 pieces are 115 won, and 500 pieces are 100 won, go for the larger one.

The shelves are filled first and the rest goes into the aisle.

Remaining boxes are piled up next to the workbench, reducing the amount of space you have to move around.

There are only two numbers needed

Current inventory and last month's usage are pulled from order history, not memory.

700 is for seven months.

Calculate how many months' worth it is and check the excess of 300 units overlapping with the 400 units that can be stored.

Reduce your order and it will end up on the shelf

If you order just 200 units, it will be 4 months' supply, and the expiration date and storage conditions are checked for each item.

Frequently Asked Questions

Can’t I just choose the one with the cheaper price per unit?

If it is within the storage capacity, it is better to choose that way. The problem is when quantity and place are missing from the judgment. The price per unit is written in large letters on the screen, but it doesn't say how many months it will be or where it will be stored. You can measure the two numbers first and then choose the larger bundle if it comes in.

How do I find my monthly usage?

It is more accurate to get it from the order record. If you estimate from memory, you end up buying more or less than you actually need. If it's bigger, you end up buying more than you need, and if it's small, it goes down quickly. For items with high seasonal demand, it is safer to use the average of the last few months rather than one month's worth.

How do you determine the amount that can be stored?

Just take the amount that will actually fit on the shelf or designated storage space. If you add the amount that can be stacked in the aisle or next to the workbench, the calculation will pass, but the movement path will be narrowed. Because the damage is not written down as a dollar amount, it is not revealed until later.

How do you know if something is safe to keep for a long time?

Each item is different, so please check the instructions for the product you are using. In this section, the expiration date and storage conditions are not given in numerical values. This is because the range of consumables is too broad to be grouped under one standard. If an item is sensitive to moisture or temperature, it is better to check the storage conditions first rather than how many months it will last.

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